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ANNOUNCEMENT

The LAVC Public Relations Office will be closed from November 21-29.

NEWS & EVENTS

Campus news and activities: 
LAVC News Blog

Campus events & academic dates and deadlines: 
LAVC Calendar of Events

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Public Relations Request Process

MENU OF PUBLIC RELATIONS SERVICES


The LAVC Public Relations Office provides LAVC departments, programs, services, and ASU-chartered student clubs with promotional assistance for their on-campus events, and departmental news.

Services can only be provided for LAVC departments, programs, services and ASU-chartered student clubs. In addition, very limited promotional assistance (noted with an * below) may be offered to organizations that are paying to rent a facility on campus.

Due to limited resources, any requests received from outside groups or organizations not directly affiliated with LAVC will be denied.


PUBLIC RELATIONS SERVICES & DEADLINES

The LAVC PR Office provides the following services to assist with promoting LAVC department/programs news and activities: 

PRESS RELEASE REQUEST

The PR Office can assist with sending a press release or media advisory to the specific newspapers, TV, radio, or magazines for your news story suggestion or upcoming event.

  • Request deadline: At least 2 weeks in advance to your event for daily news outlet, 3 months in advance for monthly publications, and 6 months for quarterly publications.

  • Make a request for a press release by emailing the PR Manager on or before the request deadline to make the necessary arrangements.

MARQUEE REQUEST*

Campus announcements and upcoming events can be promoted on the college's two electronic marquees (one located on Burbank/Fulton, and the other on Oxnard/Fulton).

  • Request deadline: At least 5 business days in advance of your event (or the requested announcement start date).

  • Make a request for a marquee posting by emailing the PR Manager with the following info on or before the request deadline: 

    1. Announcement headline (8 words or less)

    2. Name of your event/service (8 words or less)

    3. Date, time, and location of your event

    4. Contact phone number or email address 

    5. The event's website address (URL) with more info

    6. Requested start date for your post (max of 30 day before your event, or in total for non date specific services)

  • NOTE: The maximum number of days that the same announcement can be posted on the marquee is 30 days. If you wish for your announcement to be posted longer, please submit a brand new request with a new announcement headline and the required info.

CALENDAR LISTING REQUEST*

The LAVC Calendar of Events notes events, performances, and workshops taking place at Los Angeles Valley College for students, faculty/staff, and the general public. It also includes academic dates and deadlines noted in the LAVC Academic Calendar.

  • If your department/program/office wants access to be able to add events to the LAVC Calendar, please email Jennifer Fong Borucki in the LAVC Public Relations Office to set up an appointment to discuss your request.

  • The following items are prohibitied from being posted on the LAVC Calendar: academic course dates/times, enrollment periods, program/application deadlines, hours of operation, or informational items not tied to a specific campus event. Any prohibited calendar item may be removed by the LAVC PR Manager. 

  • NOTE:  It is the responsibility of the requestor to ensure that any linked flyer or webpage content is accessible for individuals with disabilities and includes a Request for Accomodation statement.

    ​Tips on creating accessible documents is available on the Virtual Valley Accessibility Guidelines webpage
    View the LAVC Request for Accomodations Statement template [Word]. 

SOCIAL MEDIA POSTING REQUEST

The college an LAVC Facebook Page, LAVC Twitter PageLAVC Instagram Page and LAVC LinkedIn Page where it engages with currrent and prospective students, alumni, faculty/staff, and the general public, and promotes college achievements and activities.

  • Request deadline: At least 5 business days in advance of your event (or the requested announcement start date).

  • Make a request to post/share on LAVC's social media pages by emailing the PR Manager with the following info on or before the request deadline: 

    1. Your requested social media post text in 250 characters or less (including spaces).

    2. Your department/program/service's social media handle, if applicable.

    3. The website address (URL) for people to get more information.

    4. A social media friendly sized graphic with MINIMAL text and an accomodation statement for each platform you are asking for it to be posted:

      • Facebook - 1,200 x 630 pixels
      • Twitter - Minimum 440 x 220 pixels (2:1 Ratio)
      • Instagram - 1080 x 1080 pixels
         
  • NOTE:  It is the responsibility of the requestor to ensure that any website content is accessible for individuals with disabilities, and all social media graphics include a Request for Accomodation  statement. View the LAVC Request for Accomodations Statement template [Word]. 

STUDENT EVENTS NEWSLETTER REQUEST

The PR Office distributes a weekly student events/activity e-newsletter called the Valley Weekly. This newsletter is emailed to all students every Monday morning.

  • Request Process: Requests can only be submitted by LAVC faculty, staff, departments, programs, services, offices or ASU chartered student clubs. All requests must be reviewed by the supervisor(s) as noted in the below process. 

  • Required Format for Submission: Please provide the following information for your event:

    • Name of Event/Activity (10 words or less)
    • Date & Start Time
    • Location, if applicable
    • A brief description (50 words or less) that notes the event sponsor, event title, date, start and end times, what will take place, and how to access/register. If appropriate, include a descriptive hyperlink to your webpage, registration page, or event flyer.
       
  • How to Submit a Valley Weekly request:​ Please submit your request as soon as possible but no later than the noted deadline below for the week prior.

    • Requests from faculty/staff:  Email the request in the required format (see above) to your department chair/program director no later than 5 p.m. Tuesday the week prior to the event; in the email subject, put "Valley Weekly Request -" followed by the event name.

      The department chair/program director will review for content and formatting, and if approved forward it to the supervising dean/administrator by 12 p.m. Wednesday. The supervising dean/administrator will have a final review before submitting it to the PR Office by 5 p.m. Wednesday.
       
    • Requests from college department, program, service, or office:  Email the request in the required format (see below) to your supervising dean/administrator no later than 12 p.m. Wednesday the week prior to the event; in the email subject, put "Valley Weekly Request -" followed by the event name.

      The supervising dean/administrator will review requests for content and formatting, and if approved submit it to the PR Office by 5 p.m. Wednesday.
       
    • Requests from ASU-chartered student clubs:  The club president needs to email the request in the required format (see below) to the club adviser no later than 5 p.m. Tuesday the week prior to the event; in the email subject, put "Valley Weekly Request -" followed by the event name.

      The club adviser will review request for content and formatting, and if approved forward it to the Student Life dean by 12 p.m. Wednesday. The Student Life dean will  have a final review before submitting it to the PR Office by 5 p.m. Wednesday.

  • NOTE:  It is the responsibility of the requestor to ensure that any linked flyer or webpage content is accessible for individuals with disabilities and includes a Request for Accomodation statement.

    ​Tips on creating accessible documents is available on the Virtual Valley Accessibility Guidelines webpage
    View the LAVC Request for Accomodations Statement template [Word].
     


OTHER TYPES OF REQUESTS

The following items have a special request process and may be handled by other college departments and will require more advanced notice:

SOCIAL MEDIA PAGE CREATION/ADMIN ACCESS

The college can assist you with creating a social media account for a department or program, or can give you administrative access to your department/program's existing social media account.

  • Request process: To create/request access to a social media account, please email Jennifer Fong Borucki in the LAVC Public Relations Office to set up an appointment to discuss your request. 

 CREATE/EDIT YOUR LAVC WEB PAGE

College department, programs and services can have a webpage on the college website.

  • Request process: To create a new (or update your current) LAVC Web page, please email the LACCD Web Services Team with the email subject line of "LAVC -" followed by the subject of the request.

STUDENT EMAIL BLAST

The college has the ability to send an email blast to students for college information. 

Targeted Student Communications

  • Request process: To request for an email communications to be sent to a targeted list of students on your program/department's behalf, contact your supervising dean or division head, and contact OIE request for the contact list.

  • NOTE:  It is the responsibility of the requestor to ensure that any linked flyer or webpage content is accessible for individuals with disabilities and includes a Request for Accomodation statement.

    ​Tips on creating accessible documents is available on the Virtual Valley Accessibility Guidelines webpage
    View the LAVC Request for Accomodations Statement template [Word]. 
     

Promoting Events to All Current Students

STUDENT ENGAGEMENT PROMOTIONS

The LAVC Student Engagement Office can assist with promoting College Hour and student events on campus. 

  • Request process: To request the promotional assistance of the LAVC Student Engagement Office, please email Raquel Sanchez in the LAVC Student Life Office.

STUDENT CLUB PR REQUESTS

Chartered ASU student clubs and organizations can request assistance to the LAVC PR Office for promoting their event(s).

 


The LAVC Public Relations Office will contact you if they have any questions or need additional information.

Have a question? Please email the LAVC Public Relations Manager.