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Accessibility Guidelines

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Accessibility Guidelines

ALL DOCUMENTS and MEDIA posted online must comply to ADA section 508 and be accessible to ALL students. This includes Word documents, .pdf, PowerPoint presentations, audio, videos, tables, and images. This applies to ALL web-enhanced, hybrid, and online courses and includes welcome letters and syllabi.


Distance Education Accessibility Guidelines

How to Make Your Files Accessible - General Resources

  1. FREE SELF-PACED ACCESSIBILITY TRAINING @ONE NETWORK OF EDUCATORS

  2. Microsoft Office - Cheat Sheets for Microsoft Office Files & Adobe Acrobat by NCDAE
  3. Video Tutorial - Creating Accessible Documents Training by Galer Dietrich
    (3-hour presentation)
  4. Creating Accessible Documents Training by Galer Dietrich
    (Portable Document Format)
  5. Creating Accessible Documents Training by Galer Dietrich
    (PowerPoint Presentation)
  6. Microsoft Accessibility Videos

How to Make Your Word Files Accessible

    Steps to Make Your Files Accessible

  1. Creating Accessible MS Word Documents (Step-By-Step with Pictures)
  2. Heading Styles help the organization of the content for all students

    Adding a heading style

    Modifying a heading style

    Using Headings in MS Word (Video by PCC)
  3. Tables are very useful for displaying a large amount of data in an organized manner, such as your course schedule, office hours, etc. In order to make a table accessible for individuals who are blind, have a visual impairment, or a learning disability, provide row and column headers. The text-to-speech software by default will read the information in a table horizontally, cell by cell, row by row.

    Repeating a table heading on subsequent pages

    Adding an alt-text to a table

    Adding a hyperlink (video)

  4. Use the Accessibility Checker for Windows to find and resolve accessibility issues
  5. Use the Accessibility checker for Mac to find and resolve accessibility issues

    General Resources Canvas Digital Accessibility

  1. Writing Your accessible syllabus in Canvas (video)

How to Make Your PowerPoint Files Accessible

    Steps to Create Your PowerPoint Accessible

  1. Slide Design Considerations:
    • Use built-in slide designs for inclusive reading order. Use Slide and Outline Views.
    • Use a larger font size (18 pt or larger), sans serif fonts, and sufficient white space.
    • Use accessible text color
    • Use unique slide titles
  2. Add Alternative Text to all visuals and tables 
  3. Add Meaningful Hyperlink Text
  4. Use Table headers
  5. If adding videos, use closed-captions
  6. Convert PowerPoint to Other Formats 
  7. Check Accessibility

         General Resources

  1. Creating Accessible MS PowerPoint Documents
  2. Tips for PowerPoint by Penn State University
  3. PowerPoint Accessibility by Portland Community College
  4. Use the Accessibility Checker for Windows to find and resolve accessibility issues
  5. Use the Accessibility checker for Mac to find and resolve accessibility issues

How to Make Your Adobe PDF Accessible

    Steps to Make Your PDF Accessible

  1. Creating Accessible PDF Documents in Adobe Acrobat XI by NCDAE
  2. How to Create, Verify, and Fix PDF Accessibility (Acrobat Pro)

How to Make Your Excel Files Accessible

    Steps to Make Your Excel Files Accessible

  1. Make your Excel spreadsheets accessible
  2. Use the Accessbility Checker for Windows to find and resolve accessibility issues
  3. Use the Accessibility checker for Mac to find and resolve accessibility issue

How to Make your Image, Audio, and Video Accessible in Canvas

All Videos Must be Closed-Captioned and All Audios Must Have a Transcript

    Steps to Make Your Image, Audio, and Video Accessible

  1. How to embed images from the web and add "alt text" or "alt tag" to a photo.
  2. How to embed images from Canvas and add "alt text" to a photo.
  3. How to embed images from Flickr Creative Commons and add "alt text" to a photo in the Rich Content Editor.
  4. CANVAS - How to Use the Accessibility Checker in the Rich Content Editor
  5. CANVAS Course - Assessing Accessibility of Online Content

How to Make your Hyperlinks Accessible

    Steps to Make Your Hyperlinks Accessible

  1. Use meaningful descriptions of what the link is when creating links. The linked text should make sense out of context.
  2. Don't use the word "link" in the link description.
  3. Avoid describing links with phrases such as "click here," "more information," and "read more."
  4. Don't use the URL of the website in the link.
  5. How to Create a Hyperlink in the Rich Content Editor as an Instructor

Other Helpful General Resources

University of Washington - Accessible Technology - Making Images Accessible

CSUN Universal Design Center - Best Practices for Accessible Images

Creating Accessible Electronic Documents - A Compilation of Federal Guidance, Checklists, and Testing Information for Creating and Maintaining Accessible Documents, including Word, PDF, Excel, and PowerPoint

To Care and Comply: Accessibility of Online Course Content Video by PCC

Screen Reader User's Experience and MS Word Video

 


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